Gmail allows you to work through your emails more efficiently, by the use of keyboard shortcuts. By using the keyboard shortcuts you do not have to take your hands off the keyboard to use the mouse.
To use keyboard shortcuts in Gmail you need to make sure that you have them enabled. To check the status of your keyboard shortcuts, you can follow these simple steps.
Step 1
From the inbox page of your Gmail account, click on Settings as highlighted by the red arrow.
Step 2
On the settings page, you will find radio button options for keyboard shortcuts, as highlighted by the red arrow. Click on keyboard shortcuts on if it is not already selected.
Step 3
Scroll to the bottom of the Settings page and click on the save button, as highlighted by the red arrow.
Keyboard shortcuts will now be available for use in your Gmail account.
Technorati Tags: gmail, keyboard shortcuts, Set Up Email Address
In my post on How To Achieve A Zero Inbox in Gmail I briefly touch on the Labels function. For me this is single biggest factor in my ability to keep my inbox under control.
Gmail gives you an amazing amount of storage space. The above image shows that I am only using 2% of my allocated storage space. That 2% is actually 182MB which I have stored under 40 different Labels. My total available storage space on Gmail is currently 7297MB. This really does mean that I can keep as many emails as I please, however to do this efficiently I need to use Labels.
Step 1
To apply a Label to an email, you need to first make sure that you have checked the appropriate email, as highlighted by the green arrow. Once this has been done then, click on the Label button. You will then see a drop down menu. As I have already set up labels, you will see that I have a number of labels to choose from. To create your first or a new label, simply click on New Label as highlighted by the red arrow.
Step 2
Enter the new label name and click on okay.
Step 3
You will find that Gmail has attached the label you have created or selected, as highlighted by the red arrow.
Step 3
To then move the labeled email out of your inbox, you need to again check the relevant email and then click on archive as highlighted by the red arrow.
Step 4
Once you have clicked on archive, Gmail will then remove the email from the inbox and locate it the Labels box found on the lower left hand side of your Gmail screen. This is what part of my Label box looks like above. So when I want to go back to an email, I can head straight to the appropriate label and find it quickly.
Technorati Tags: gmail, Set Up Email Address
So you have set up email address with Gmail, but have found that there is times that you would like to access your email, but can’t as you are not online? Well Gmail Labs are testing a new application that allows you to access your emails when offline.
The Official Gmail Blog describes how this feature works:
When you lose your connection, Gmail automatically switches to offline mode, and uses the data stored on your computer’s hard drive instead of the information sent across the network. You can read messages, star and label them, and do all of the things you’re used to doing while reading your webmail online. Any messages you send while offline will be placed in your outbox and automatically sent the next time Gmail detects a connection.
Our goal is to provide nearly the same browser-based Gmail experience whether you’re using the data cached on your computer or talking directly to the server.
Sounds great doesn’t it. But if you are new to Gmail, you may be at a loss as to how to turn this feature on. I will take you through the required steps so you can be accessing your Gmail offline in no time!
Step 1 - Settings
Once in your Gmail account, find the “Settings” tab located in the right hand corner and click on this.
Step 2 - Settings Options
There are a number of options under the Settings heading. Select “Labs” as higlighted by the red arrow.
Step 3 - Labs
Labs is the testing ground for new functionality of Gmail. As the spiel states, these functions are under development and testing so are not perfect, but they are certainly worth trying. Scroll down until you can find the offline feature as shown above.
Step 4 - Enable Offline
Once the offline function has been locataed, simply click on “Enable” as highlighted by the red arrow.
Step 5 - Save Changes
The final step is to click on “Save Changes” which can be found at the top of the Labs page. Now if you are without internet access you will still be able to access a local cache of your email.
Technorati Tags: gmail, offline, Set Up Email Address
