Importing Contacts From Old Email Account

So you set up email address in Gmail and are now thinking, but what about all the email addresses I had in my address book – do I have to type these into Gmail? No! Thankfully Gmail makes it very easy to import your contacts from Outlook, Hotmail, Yahoo!, orkut, and other services into your new Google Mail account.

Create a CSV file of your contacts. CSV stand for comma separated values and the format of the data in the file – it is separated by commas!

I will use the example of Outlook to show how to create this a CSV file:

  • Click on File, then Import and Export.
  • This will start the Import and Export Wizard. Click on Export to a file. Next.
  • Select Comma Separated Values (Windows). Next.
  • Highlight Contacts. Next
  • Click on browse to select the location and the name of the CSV file. OK. Next. Finish.

Log into your Gmail account and then follow these steps:

  • Click Contacts on the left side of any Google Mail page.
  • Click Import in the bottom left corner.
  • Click Browse to locate the CSV file that you want to upload.
  • Select the file and click Import.

You can then click on Contacts and will be able to view your recently imported contacts, along with any contacts that you have created in your Gmail account already.

Where Is My Address Book In Gmail?


When I first set up email address with Gmail, initially I couldn’t find where my Address Book was. Having been operating email from only Outlook for years, I had become programmed to look for particular terms and had become used to the way the Address Book function operated in Outlook.


The first difference is that in Gmail, Contacts is where you will find all your email addresses. Contacts can be found on the left hand side on any page once you have logged into Gmail, just above the Chat box.

It is worth having a look at some of the nifty functions in Gmail Contacts:

    When entering addresses in the appropriate fields, you need only type the first letter of the name of your contact, using predictive text Gmail then brings up the contacts that match your input. Simply click on the right one and add more addresses the same way if you need to.
    It is very easy to create groups in contacts, for people that you email regularly together. For example I have a Family contact group, so when I want to send a message to all of the members of my family, I only have to put one name in the “To” box.
    Email addresses are automatically added to your Contacts list each time you use the Reply or Forward functions to send messages to addresses not previously stored in your Contacts list.
    Each time you unmark a message as Spam, your Contacts list is automatically updated so that future messages from that sender are received in your inbox.
    When you are in your Contacts, you can click on a particular person and not only do their details come up, but with one more click, you can see all your recent email coversations with them. It will even let you know if you have any messages from them in “Trash” and you can recover them if needed.
    You can import your contacts from Outlook, Hotmail, Yahoo!, orkut, and other services into Gmail. Gmail requires this to be in CSV format and most email services will export contacts in this way.

Now that I have adjusted to my new surroundings in Contact Manager, I am really enjoying the simple interface and efficiency that this feature of Gmail offers.

So have you set up email address yet with Gmail?